01
The same data is entered several times
A lead, order, customer or document moves manually across a form, inbox, spreadsheet and operational system.
Software / APIs and data flow
System and API integrations for a connected data flow
We connect business systems through APIs, webhooks and controlled data flows across CRM, ERP, commerce, panels, imports, logs, retries and monitoring.
01an explicit source of truth and ownership for each data type
02validation, retries, logs and an error queue instead of silent data loss
03a pilot of one important flow before the integration expands
Custom software servicesBusiness context
An integration must move the right data and handle failure safely.
We first establish which tool is the source of truth, who can change each field and what should happen during a conflict, timeout or duplicate. Only then do we design the synchronisation direction and integration contract.
Not every flow needs real-time operation and not every tool is worth connecting. A stable import, webhook or batch process can offer better cost and lower risk than synchronising everything in both directions.
Where value leaks
Signs that the company needs an integration, not another tool
The first useful scope comes from the real bottleneck, not from a prebuilt package.
02
Systems show conflicting values
The team cannot tell where the valid status, price, inventory, contact data or consent lives, so decisions rely on inconsistent information.
03
An error disappears without a trace
Without logs, retries and an exception queue, the problem appears only when a customer or employee notices missing data.
04
Integration access is too broad
One technical account has more permissions than the flow requires, making audits, containment and safe handover harder.
Implementation scope
The technical and operational scope of a responsible integration
The work is more than calling an API. Data rules, failure handling, measurement and documentation are required to keep the connection reliable after launch.
System and API audit
We review documentation, limits, authentication, test environments, available events and vendor responsibilities.
Data map
We document fields, sources of truth, sync directions, frequency, transformations and conflict rules.
APIs, webhooks and batch processes
We choose the mechanism around required timing, scale, limits and cost instead of forcing one communication pattern.
Validation and access security
We minimise permissions, validate input and output, and separate technical data from user-facing content.
Retries, errors and reconciliation
We design retries, exception queues, duplicate protection and a route for manually correcting a critical case.
Monitoring and documentation
We add logs, alerts, operating instructions and dependency notes required for further development and handover.
Delivery
One critical path tested from end to end
Each stage has a decision, an output and a clear reason to move forward.
01
Inventory
We collect systems, owners, data, volume, frequency, available APIs and the current manual steps.
02
Integration contract
We define the source of truth, mapping, permissions, failure scenarios, acceptance and a measurable correctness condition.
03
Flow pilot
We build one valuable path in a test environment and check successful, failed and repeated cases.
04
Staged rollout
We enable the integration in a controlled way, observe logs and expand only after it is stable.
Expected outcomes
What the company should gain after systems are connected
less manual re-entry and fewer mistakes between tools
a clear place where the valid version of each field lives
visible flow status instead of silent record loss
a controlled path to retry or correct an error
smaller permission scope for technical accounts
documentation that supports maintenance and further development
Integration pricing / net prices
A simple connection has a starting price. A complex flow requires a system review.
Price depends on API documentation quality, sync direction, field count, failure ownership and whether the solution needs an additional panel or custom workflow.
| Option | Price | Scope | Included |
|---|---|---|---|
| Single API integration | from PLN 1,500 net / integration | The typical range is PLN 1,500–8,000 for one clearly defined connection with available documentation and limited logic. |
|
| Integration with a panel or workflow | from PLN 10,000 net / MVP | The MVP threshold applies only when the work includes a custom panel, queue, statuses or operational workflow in addition to the connection itself. |
|
| Advanced multi-system flow | Custom quote agreed individually | Multiple systems, legacy software, two-way synchronisation, data migration, critical real-time operation or a custom SLA. |
|
Net prices in PLN. “From” means the smallest sensible first-stage scope. Advanced delivery — including multiple integrations, migrations, custom roles and permissions, local or hybrid environments, high volumes, extended SLAs or business-critical workflows — is quoted individually after discovery or an audit.
Evidence
An integration is not proven by a row of logos
We show working flows only within a verifiable scope. Integration readiness is not presented as a live production connection.
Adjacent evidence / not an integration case
Czarny Wół — an order flow prepared for integration
The product demonstrates its own cart, statuses and operations panel. Its documentation covers preparation for payments and venue systems, not a verified live POS or ERP connection.
View the working flowCase study placeholder
Reserved for a verified client integration
The future case will document system A and B, source of truth, data direction, handled errors, monitoring and a result confirmed after launch.
View the current portfolioDecision support
Related software and workflow decisions
Business process automation
A broader scope for the full workflow, roles, exceptions and actions outside the data exchange itself.
Open resourceCustom software services
Web applications, panels and internal systems when connecting existing tools is not enough.
Open resourceSoftware and integration pricing
Indicative ranges for API integrations, web application MVPs and internal systems.
Open resourceFAQ
Questions before the first scope
Clear answers before technology, timing and budget are committed.
What if a system has no API?
We review stable exports, imports, database access or other supported mechanisms. If the only option is brittle UI automation, we explain the cost and risk clearly or advise against the connection.
Should synchronisation be one-way or two-way?
That depends on data ownership, conflict rules and duplicate risk. A two-way flow is more complex and should not be the default.
Will the integration run in real time?
Only if the process requires it and the APIs, limits and operating cost permit it. For many data types, a webhook or controlled schedule is safer.
How do you reduce integration risk?
Through test environments, validation, idempotency, logs, retries, exception queues and a staged rollout. Specific controls depend on the architecture and importance of the data.
How much does an API integration cost?
A single API integration starts from PLN 1,500 net, with a typical range of PLN 1,500–8,000. If the work also includes a custom panel or workflow, an MVP starts from PLN 10,000. Multiple systems, legacy software, migrations and critical flows are quoted individually.
Can you take over a failing integration?
Yes, after we receive the code, access, logs and documentation. We first diagnose the source and data-loss risk, then propose a repair or replacement.
Next step
List the systems, data and point where the current process breaks
Share the tool names, data direction, frequency and the most important error or manual step. We will assess whether you need an integration, an import or a small intermediary system.
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